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Records Retention Schedules

Records Retention Schedules

Washington State General Records Retention Schedule

This schedule applies to: All State Government Agencies

Scope of records retention schedule

This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including Universities and Community and Technical Colleges.  It is to be used in conjunction with the other approved schedules that relate to the unique functions of the agency.

Disposition of public records

Public records covered by records series within this records retention schedule must be retained for the minimum retention period as specified in this schedule.  Washington State Archives strongly recommends the disposition of public records at the end of their minimum retention period for the efficient and effective management of state resources.

Public records designated as Archival must not be destroyed.  Records designated as Archival (Appraisal Required) must be appraised by the Washington State Archives before disposition.  Public records must not be destroyed if they are subject to ongoing or reasonably anticipated litigation.  Such public records must be managed in accordance with the agency's policies and procedures for legal holds.  Public records must not be destroyed if they are subject to an existing public records request in accordance with chapter 42.56 RCW.  Such public records must be managed in accordance with the agency's policies and procedures for public records requests.

Revocation of previously issued records retention schedules

All previous versions of the State Government General Records Retention Schedule are revoked.  State Agencies must ensure the retention and disposition of public records is in accordance with current, approved records retention schedules.

The State General Schedule provides for records that are common to all state government agencies.  The schedule can be accessed through the Secretary of State at: State General Schedule.

EWU General Records Retention Schedules

The EWU General Records Retention Schedule provides a master schedule of records that are common to more than one university department or EWU office.  EWU General Schedule: 

*We are currently working on updating the university's General Records Retention Schedule.  Thanks for your patience.

EWU Departmental/Agency Unique Records Retention Schedules

The EWU Department Records Retention Schedules document the retention of records unique to each department on campus.  This schedule allows for records not found on either the State General Schedule or the EWU General Schedule.  Because these records are unique to the department, the retention schedules must be updated frequently to reflect changes in record series being kept in these small units.  EWU Unique Schedules:

*We are currently working on updating the University's Unique Department Schedules.  Thanks for your patience. 

More information:

Contact Information

Associate Vice President Human Resources, Deborah Danner, J.D.
314 Showalter Hall
Cheney, WA 99004

email: ddanner2@ewu.edu
phone: 509.359.2383